Major gaps of Open Office Impress versus Microsoft Power Point, what do you think?

Yesterday Sergio, a user of OpenOffice Impress, sent to the discussion list his list of the “Major Gaps of OpenOffice Impress 3.3 vs. Microsoft Office PowerPoint”.

Sergio compiled the list because, as much as he likes OpenOffice, “after struggling for over 1 year, sadly he had to stop using Open Office Impress and go back to Microsoft Power Point”.

Personally, I have experienced and can confirm most of what Sergio lists as “File Processing issues”. I haven’t encountered the other problems, but that may be because I use Impress very little these days, and I only need it for very simple slideshows. I don’t even know yet, for lack of personal experience, if and how the current LibreOffice version of Impress would be different. However, I am very curious to know if such differences exists. Above all, since I strongly support the OpenDocument format used by OpenOffice, LibreOffice and many other software programs, I want these issues to be solved.
Therefore, after speaking with Sergio, I’ve reformatted his report and put it here where it’s easier to find it than as a mailing list attachment, and easier to comment without subscribing to a mailing list. Your feedback is welcome!

Impress File Processing issues

  • Slow speed of processing even with high efficiency PCs (major problem !): Many tasks are performed very very slow !
  • Cutting slides: very, very slow
  • Copying and pasting slides from one impress file to another: very, very slow
  • Acquiring a slide change, even in the text: quite slow
  • Saving files: very slow
  • Opening files: very slow

Copy and past slides from one impress file to another

When a graphic is present in the slide layout, it gets deleted when the slide is pasted and copied in the destination file (major problem).
the color format of the slide in the source file gets changed when the slides gets pasted in the destination file (In PowerPoint, when you paste the slide in the destination file you are asked whether to retain the original format, including colours, layout graphic, etc.)

Changing page (slide) (to the following or to the previous one) in normal view

In “normal” view, it is not possible to shift easily to one page to the following or the previous one, using for instance the side scroll bar or the mouse scroll wheel. This is possible only when the zoom size of the page/slide very small, not with operative size. You have to necessarily click on the new slide into the left frame with the miniatures slides. This is very cumbersome.

Icons view

It is not possible to view all the icons of the formatting toolbar, unless you set a very large window size. Please allow to arrange the toolbar in 2 lines, even when it is integrated in the menu bar.
Please allow to change the order of icons within a toolbar.

Formatting in Impress

Bulleted list: I can’t set easily and automatically a space or a tab between each bullet and the first character of the paragraph (this option is present in “Open Office ” Word)

Increase or decrease indent of a paragraph or a bulletted list: I can’t let the icon left-to-right or right-to-left appear in the Formatting Toolbar, and therefore it is difficult to increase or decrease the indent (this option is present in OpenOffice Word)

Multiple selection of non-consecutive text: it is not possible, within the text in a same text cell, to select multiple, non-consecutive words or sentences or different non-consecutive sentences of a bulletted list (these options are possible in Open Office Word using “CTRL”),
Similarly, within a table, it is not possible to select multiple, non consecutive words, or sentences or cells (this is possible in Open Office Word using “CTRL”).

Formatting multiple text cells at the same time: after you select multiple text cells, the tool bar “Formatting” disappears. Therefore, you have to go to the Edit toolbar or right click and make one change at a time in the text format, which is very time-consuming.

Formatting tables: there is no way to select a column or a line just putting the cursor at the top of the column or before the line.

Changing the column width: putting the cursor onto one column border (starting from the second column from the left), clicking and dragging it in order to enlarge or reduce the column width: there is no way to retain the original width of the side columns (this is partly possible in Open Office Word by clicking at the same time the CTRL).

When the file is saved and re-opened, especially when an Impress file is saved as Microsoft PowerPoint and then re-opened as Impress file, tables gets often increased in line-spacing (very difficult to reduce back) and, consequently, in the overall height, so that they often get outside the slide (major problem!)

How to automatically print or convert to PDF, MS Office or other formats OpenDocument files

The script and tricks in the ODF scripting section of this website show how to create office-ready texts, presentations and spreadsheets automatically, in the OpenDocument format, which is a worldwide standards. This is all many people need to work today. Sometimes, however, it’s still necessary to either print those documents, or exchange them to somebody in other formats, like PDF or those of the older releases of Microsoft Office (newer releases of this program are already partially compatible with OpenDocument through free plugins, so if your partners have those versions they should really use those plugins, instead of bothering you with requests for drug-like, legacy file formats, but that’s another story).

Of course, if you only need to print or convert to other formats only once in a while there’s no reason to not do it from OpenOffice. The simple tricks explained below, however, are a life-saver when you need to do this many times, and of course you’d like your computer to do it for you while you have a coffee or something.

On Linux systems it is easy to do all this, and even send the converted files via email, automatically. Let’s assume that you have an OpenDocument text, spreadsheet or presentation already sitting in some folder, waiting to be processed.

Both printing and conversion to PDF, HTML or MS Office formats from the command line need OpenOffice to work. In the second case, the reason is that what makes the actual work is one of the OpenOffice macros linked below: when you launch OpenOffice, it executes that macro on the file indicated by the user and then exits. Macros are not needed for printing because OpenOffice has dedicated options for that. Usage of OpenOffice from the command line is explained on the OOo wiki. In a nutshell, this is the correct syntax:

  soffice -invisible macro://path-to-macro($FILE)

On some systems, you may need to provide the complete path to the soffice program. The -invisible option is what makes OpenOffice start without a graphical interface. The file to process must be passed as argument ($FILE) to the macro.

The command above is all you need if you are working on a complete Gnu/Linux desktop, that is a system that also has a graphical interface server (called X server). For the record, you can do the same thing in Windows with a batch script like this (taken from an OOoforum thread):


  "c:program filesOpenOffice.org1.1.4programsoffice" -invisible "macro:///Standard.Module1.ConvertToPDF(%1)"

When you want to work inside a Linux Web or print server, instead, that is on a computer where X was never installed, you need to set up some extra variables before launching OpenOffice, otherwise it won’t start. This is how to do it (the explanation for the extra commands are in the thread in which I found them, which also includes instructions on how to install OpenOffice on a (remote) server:

  export PATH=$PATH:/usr/bin/X11
  export LANG=en_US
  export HOME=/var/www
  xvfb-run -a /usr/bin/soffice -invisible macro://path-to-macro($FILE)

Please note the extra piece in the actual command, that is in the last line above: `xvfb-run -a`. Xvfb is a smaller X server used in special situations like this, when a full X wouldn’t be installable. Also, don’t forget that, depending on the server configuration and your actual needs, you’ll probably have to change the LANG and HOME variables.

Show me the macros!

The previous paragraph explains how to run OpenOffice from the command line on Linux or Windows in order to execute any macro. Let’s now look at the actual macros we need to print or save in Microsoft or other formats. There are several ones available online.

Those with the best explanation, which includes details on how to install any macro in OpenOffice, are SaveAsPDF and SaveAsDoc. The beauty of these macros is that it is very easy to modify them to save in HTML or any other format that OpenOffice can handle! You just have to substitute the right values for the file extension (MYEXTENSION) and the filter name (MY_FILTER_NAME) in this part of the macro:

   cFile = Left( cFile, Len( cFile ) - 4 ) + ".MYEXTENSION"
     cURL = ConvertToURL( cFile )

     oDoc.storeToURL( cURL, Array(_
              MakePropertyValue( "FilterName", "MY_FILTER_NAME" ),)

Another macro that saves an OpenDocument file in PDF format was posted to the Fedora mailing list. Whichever macro you choose, put it in a suitable folder, accessible from the script and user account that will use it, and replace the path-to-macro string above with the actual full path to the macro in the file system.

How to print or email OpenDocument files from the command line

In order to do this we just need two other command line options of OpenOffice (see here for the complete list or type `soffice -?` at a command prompt to get a complete listing):

  soffice -invisible -p <documents...>
  soffice -invisible -pt <printer> <documents...>

They both print all the specified documents. The only difference between them is that the first one uses the default printer, the second looks for the printer given as first parameter.

Finally, if you also want your script to email on your behalf the files that it generated in this way, you can use the text-based Mutt email client in this way ($EMAIL_TEXT is a separate text file containing the text of the message):


if you find any error in this page or have any suggestion, please tell me (but remove the numbers from the email address first!) Conference 2010, preparing the next ten years

The conference celebrating the tenth birthday of started in Budapest yesterday morning. Here are some first notes from the field.

The opening session was a cool moment, both for the location (the Hungarian Parliament) and for the content. We started in the very hall of the Parliament. Incidentally, the first thing I noted there has nothing to do with OO.o but is a general problem of the FOSS and programming worlds: of about 150 people in the hall, no more than 10% were women, even if OO.o and FOSS users aren’t certainly 90% males, are we? But I digress.

The official conference brochure starts with a welcome message of the ODF Alliance Hungary noting “how appropriate it is that such a conference takes place in a region filled with resonance from the collapse of the totalitarian regime of the former Eastern block” that is an example of closed society replaced by a much more open one, and in a University that is based on an open society vision, open to improvement whose values evolve through trial and error, just like OSS. Dr Zsolt Nyitrai, State Secretary of the Ministry of National Development, greeted participants pointing out how the current government of Hungary fully acknowledges the importance of FOSS and the OpenDocument Format (ODF), proved by several practical experiences:“We encourage you to help us to open the closed doors of administration in the world of Open Source office software” (see also the official press release). Professor Rev also gave a really interesting speech, but since it’s much more general than OO.o or FOSS, I’ll write about it on another website.

The day before the conference, some other participants had told me they were expecting with great interest the other keynote of Michael Benner, vice president, Oracle Office GB: “let’s hear what Oracle wants to do with…”. The answer, as far as Benner opening speech goes, was reassuring:

  • is a good fit for this company
  • Oracle OO will be highly integrated with other Oracle products
  • Our business units offering include:
    • Oracle OpenOffice server
    • Oracle ODF plugin for MS Office
    • Oracle premier support for the products above and for OOo
    • more to come…

Florian Schiessl explained what made the Munich’s conversion to work: maniac attention to detail and patience. They looked at some 21000 different templates and macros one by one and converted each of them manually, but only when they were sure they couldn’t be abandoned, eventually reducing their number of about 40%. More info is at Wollmux. They had problems when they sent ODF files to other organizations that had never seen them before, but Schiessl’s suggestion is “do talk with your partners when they refuse ODF and there will be good results and simplification for everybody, for example like using MS formats, but abandoning MS-only macros because they were not necessary in the first place”. (of course, being one of the largest cities in Europe helps a lot in this approach… single users still have less
opportunities to be heard

Miklos Banai of ODFA Hungary closed the morning with a very interesting question: “Europe has a bigger population and GDP than the USA, yet Microsoft revenues here are around 10 billion usd/year, with a operating income/profit around 7 BUSD/year. This with OOXML that seems a standard of an artificial world of robots with artificial intelligence. I wonder if there is any human able to rebuild it with only the 6000+ pages of the OOXML spec… Is this the best deal for Europe?” For these reasons, Banai concluded, “the European Union should change for a younger, more valuable economical, flexible and secure solution for document creation”.

OpenOffice or OpenDocument?

By looking at the conference program one may wonder “is this an OpenOffice or OpenDocument conference?” Being there, I can confirm that, even if OO.o surely remains at the center of the stage, there is indeed a lot of interest in the OpenDocument format in and by itself, even outside of the single talks devoted to it. Louis Suarez-Potts, OO.o Community Development Manager, pointed out how in the next years it’s important to focus on ODF, since focusing only on OO.o doesn’t go very far, especially in Government circles. It is also crucial, he said, to make easier for more programmers to join development and to keep the whole community self-sustainable. Size in and by itself doesn’t really mean much (“think how General Motors ended”, Louis noted). What matters is “to not rely on any single company or language group: “a global community does not privileges one language, one nation…”. Louis final comment on the state of OO.o was:
The first 10 years were only setting the stage and clearing our throat. Real action starts now”

I’ve seen many cool things in the first two days of the conference. One I liked a lot were the free and commercial extensions developed by EuroOffice. They include map-based charts, interaction with GoogleEarth, an education tool to generates interactive diagrams with orbits and other informations about planets and eco-friendly printing (still experimental) that erases backgraounds or large images and changes text color to black. The best one for me is the Planet tool, because it proves something I really want to investigate in the next months: the potential of as an educational platform, that is a tool to build interactive courseware.

Speaking of ODF

I spent day 2 of OOOcon only looking at, or speaking about… the OpenDocument format. In the ODF interoperability demo, Inge Wallin of KOffice created a letter with KWord, associating to his own name in the text his phone number, hidden into an RDF variable. He then sent the letter by email to a colleague who, in real time, opened it on his smartphone with FreOffice. Working in RDF mode, Freoffice realized that “Inge” wasn’t a normal string, showed his phone number and, after one click on it, Inge’s cell phone started ringing at the other side of the table. Rob Weir showed how Mathematica can generate math formulas directly usable in OpenDocument while Jos van der Oever suggested that future versions of ODF may move to the Web, using JavaScript for macros and CSS for styiling. When I was asked what I’d like to see in future versions of ODF, my gut reaction was “please leave it as it is, it’s already good enough!”. On a second thought, I’d like to see
ODF do what the Universal Business Language was developed for (support automation of B2B financial transactions) and sentence-level cross-referencing, to stop saying things like “look at the 3rd paragraph on page 20″ in an era where documents are often not printed, but displayed on screens of all possible sizes.

Another very interesting moment of the day was the “Building Bridges” talk by Moritz Berger of Microsoft. He explained why he thinks that it is wrong to promise 100% roundtrip fidelity (and I fully agree with him here) but there are plenty of good reasons to keep using both OOXML and ODF, that is two standards for the same type of files. He also explained MS ODF imlementation priorities in Office 2007, 2010 and beyond. They are, from first to last:

  • adhere to ODF standard
  • be predictable
  • preserve user intent
  • preserve editability
  • (last) preserve visual fidelity

Me, I explained why I’m sure that ODF scripting is both a simple, huge time-saver and a good way to convince more people to use OpenDocument and In the next days, both my talk (and more first-hand news from OOOcon 2010) will be posted here, so stay tuned!

How to make OpenDocument slideshows out of plain text files

Slideshows are extremely popular as presentation and educational tools, but have a couple of serious problems. The first is readability: let’s admit it, many slideshows are almost unusable. One of the secrets to useful slideshows is terseness. Each slide should contain only a few short points or pictures which summarize the key concepts you want to transmit to the audience with that part of your talk.

The other big issue with slideshows is that GUI presentation software, be it PowerPoint, OpenOffice Impress, KPresenter or anything else, can be quite time-consuming and distracting, no matter how you use it. Writing bullets and sub bullets as simple text outlines is much faster, even when you’re just pasting together notes you scrabbled on your PDA, email fragments, quotes from Web pages or thoughts of the moment.

If you need to produce slideshows and think that the cleaner they are the better, but don’t like the time it takes to put them together in a GUI, here’s a solution. Like any other ODF document, OpenDocument slideshows are very easy to generate and process automatically. Besides, using the approach below instead of LaTex and friends has one big advantage: the end result is a file that you can pass around to everybody, including users who can only handle traditional office suites and maybe need to edit the slides, but wouldn’t touch any manual markup with a ten feet pole.

This said, there is one big difference between this kind of slideshow processing and the tricks in my other articles on ODF scripting: you will probably need to fix something manually, unless you improve the scripts found here or all your slides can always have the same fixed number of bullet points, each with the same, more or less constant number of words. It’s practically impossible for a few quick scripts to make all slides look good without some manual tweaking here and there. Even in this case, however, the whole process may still take much less than typing by hand the content of all the slides in Impress.

Practical example of automatically generated ODF slideshow

Here’s what I’m talking about. This picture on the left shows the initial template: the one on the right shows the result, that is the filled slide you’ll get by running the scripts explained below on this plain text source (shameless self promotion: these are the conclusions of my essay on Why Open Digital Standards Matter in Government):

  ==Conclusions: what have we learned?==

  - The only way to guarantee that our data remain ours is to store them in file formats which are independent from any single software product
  - In and by itself, Free/Open Source software is not a solution: many files in the examples above are lost not because of software licenses, but simply because:
   - Programmers didn't bother to leave any format documentation
   - End users didn't bother to demand it
  - Only formats which are not only "Free as in Freedom" but also fully documented and officially maintained by a reliable, not-for-profit organization give real guarantees

The markup of this outline is the txt2tags format: lines which start and end with one or more “=” characters are headings. A dash as first character of a line indicates a list item, or a sub-list one if preceded by a white space. Much faster than working with the mouse, isn’t it? Personally I use txt2tags because it only consists of one very simple Python script which can convert outlines to many formats, from HTML to Pdf (via LaTeX) and MediaWiki. This said, it’s quite easy to convert the scripts which follow to recognize other markup systems.

The initial ODF template is the simplest possible one: only one type of slide, that only contains text in two levels of bullet points, on a bare background. The reason is to present the basic, very general trick, with one simple but complete example. Once you understand the basic concept, however, expanding it is pretty simple, even if you want to include images, and you can use whatever template you like.

ODF slideshow generator: preparing the template

Let’s now see the preparation work you need to do (but only once) and the actual scripts that automatically convert plain text to projector-ready slideshow. To download all the templates and scripts mentioned in this page, click here.

The first thing to do is to create with OpenOffice impress a single slide presentation with your sample layout, and save it in ODF format. Next, you have to unzip the resulting .odp file, modify with any text editor its content.xml file as described below and then zip everything again with the name

You need to mess with the content.xml file for two reasons. The first is to copy into separate files the XML code corresponding to its bullet and sub-bullet and slide sections, recognizable from the tags shown in this picture.

The second is to open those files to replace slide number, title and the XML code you remove with special text strings, like MY_SLIDES_GO_HERE, which the scripts can recognize and replace with your content. If this looks boring, it is, but remember that it’s a one-time-only work.

ODF slideshow generator: here are the scripts

There are two scripts that you need to use for generating ODF slideshows. The first is a Bash one which manages all the files involved in the process, and then calls a Perl one that actually creates the new content of the slideshow by reading the text outline. If you need to use a different template you only need to modify that second script.

The Bash script, called and shown below, takes four arguments: the text outline, two XML templates (one for the single page, one for the whole content) and the zipped version of the reference OpenDocument slideshow:

   1  #! /bin/bash
   2  #syntax: outline slide slideshow template
   4  ODP_NAME=`date '+%Y%m%d%H%M'`
   5  ODP_SCRIPT='/usr/local/bin/'
   7  mkdir tmp_odp_gen
   8  cp $1 tmp_odp_gen/outline.txt
   9  cp $2 tmp_odp_gen/slide.xml
   10 cp $3 tmp_odp_gen/slideshow.xml
   11 cp $4 tmp_odp_gen/
   12 cd tmp_odp_gen
   14 unzip >& /dev/null
   15 rm    content.xml
   17 $ODP_SCRIPT outline.txt slide.xml slideshow.xml > content.xml
   19 rm outline.txt slide.xml slideshow.xml
   20 find . -type f -print0 | xargs -0 zip ../$ODP_NAME > /dev/null
   22 cd ..
   23 rm -rf tmp_odp_gen
   24 mv $ $ODP_NAME.odp

It first creates a temporary folder (line 7) and then copies into it all the files received as arguments (lines 8/12). After expanding the zip archive and removing the original content.xml files, it runs to create a new one with the text taken from the outline (lines 14/17). Once we have that file, it’s just a matter of removing all the temporary files, zipping together whatever is left and rename it with the .odp extension (lines 19/24). Important: for a cleaner way to zip/unzip ODF files see the comments here.

Let’s now look inside the script which actually creates the new slideshow,

     1  #! /usr/bin/perl
     3  use strict;
     7  my $CURRENT_SLIDE_NUMBER = 0;
     8  my $SLIDE_TEXT = '';
     9  my $SLIDESHOW_TEXT = '';
    10  my $SLIDE_TITLE = '';
    11  ########################################################################
    14  <text:list text:style-name="L2"><text:list-item><text:p text:style-name="P3"><text:span text:style-name="T1">__BULLET_TEXT_HERE__</text:span></text:p></text:list-item></text:list>
    18  <text:list text:style-name="L2"><text:list-item><text:list><text:list-item><text:p text:style-name="P4"><text:span text:style-name="T1">__SUB_BULLET_TEXT_HERE__</text:span></text:p></text:list-item></text:list></text:list-item></text:list>
    21  ######################################################################
    23  open(XML_SLIDE, "< $ARGV[1]") || die "could not open page template $ARGV[0]n";
    25  while (<XML_SLIDE>) {
    26      $XML_SLIDE_TEMPLATE .= $_;
    27  }
    29  close XML_SLIDE;
    31  open(TEXT_OUTLINE, "< $ARGV[0]") || die "could not open text outline $ARGV[1]n";
    33  while (<TEXT_OUTLINE>) {
    34      chomp;
    35      if ($_ =~ m/^==(.*)==$/) {          # a new slide starts
    36      if ($CURRENT_SLIDE_NUMBER > 0) { #format the previous page
    37          my $CURRENT_SLIDE = $XML_SLIDE_TEMPLATE;
    41          $SLIDESHOW_TEXT .= $CURRENT_SLIDE;
    42          $CURRENT_SLIDE = '';
    43          $SLIDE_TEXT = '';
    44      }
    45      $SLIDE_TITLE = $1;
    47      $CURRENT_SLIDE_NUMBER++;
    48      }
    50      if ($_ =~ m/^- (.*)$/) { # bullet point
    51      my $CURRENT_BULLET_TEXT = $1;
    55      }
    57      if ($_ =~ m/^ - (.*)$/) { # sub-bullet point
    58      my $CURRENT_SUB_BULLET_TEXT = $1;
    62      }
    63  }
    64  close TEXT_OUTLINE;
    72  undef $/;
    73  open(XML_TEMPLATE_FILE, "< $ARGV[2]") || die "could not open content XML template $ARGV[1]n";
    75  close XML_TEMPLATE_FILE;
    78  print $XML_TEMPLATE;
    79  exit;

The first ten lines of set up some auxiliary variables. Lines 13 and 17 are the hardest part, at least if you want to customize the script. $ODP_BULLET_POINT is the snippet of XML code which defines one single, first-level bullet point in a slideshow with the base layout shown above. Similarly, line 17 defines a sub-bullet: the way you distinguish one from the other is through the style-name attribute (P3 or P4 in this example). The script loads from external files (lines 23-29 and 72-75) two other XML templates, slide_template.xml for single slides and slideshow_template.xml for the whole document. The middle part, that is lines 33 to 70, is the one which loads the text outline, one line at a time, recognizes the txt2Tags markup and creates the equivalent XML/ODF version.

To understand how it works it’s probably better to start from the end, that is lines 57-62. Line 57 is a Perl regular expression which means “if the current line starts with a space, a dash and then another space, save all the following text into the Perl built-in variable $1″. That variable is then copied to $CURRENT_SUB_BULLET_TEXT. Immediately after, the script copies the XML code for generic sub bullets into $CURRENT_SUB_BULLET_POINT, and replaces the placeholder string inside it (SUB_BULLET_TEXT_HERE) with the content of $CURRENT_SUB_BULLET_TEXT. Finally, this shiny sub-bullet is added to $SLIDE_TEXT. Lines 50 to 55 do the same thing with first-level bullets.

The block from line 35 to 48 is a bit more complex because it must do two things. First, like the others, it recognizes the markup for a slide title and saves it into another auxiliary variable. A slide title, however, means that (unless we are at the very beginning, hence the check at line 36) we have a full slide worth of XML, accumulated while parsing the previous line, into $SLIDE_TEXT.

Therefore, before continuing, we have to load the single slide template into $CURRENT_SLIDE and replace the three placeholder strings with, respectively, slide number, slide title and slide content. Once this has been done, we can dump the result into $SLIDESHOW_TEXT and continue. Lines 66 to 70 do the very same thing to add the content of the last slide.

Once the outline has all been converted to XML format and saved into $SLIDESHOW_TEXT, we’re practically done. All is left is to place the content of that variable in place of the MY_SLIDES_GO_HERE string inside the complete template (line 77) and print everything to standard output.

And if something isn’t clear…

Try the scripts, and you’ll see that the whole process is simpler than it looks from this explanation, and don’t hesitate to let me know if something isn’t clear!

(the content of this page was originally part of a larger article written for Linux Format)

How to quickly apply color schemes to a spreadsheet with OpenOffice or LibreOffice

How do you quickly create a spreadsheet where, for example, every other line has a background of a different color? Here are a couple of methods.

The first one is faster (and works even in controlled environments where you can’t install extensions) if you want white rows alternated with colored ones: define a cell style and apply it only to cells in even (or odd) rows. Here is the detailed procedure:

  1. Remove any already existing background formatting.
  2. Create an appropriate cell style with the color that you want as background:
    1. Select Format=>Style and Formatting, or press F11
    2. Click on the Cell Styles button
    3. Click the New Style from Selection button
    4. The Create Style pop-up window will appear. Type in it the name you want to give to your style and click OK
    5. Now the new style name will appear in the Styles list. Right-click on it name and select Modify
    6. Go to the Background tab and select the appropriate color
  3. Now close the Styles window and apply the new cell style where needed:
    1. Select the required region of the spreadsheet
    2. Select Format=>Conditional Formatting
    3. Select “Formula is” from the drop-down menu under the “Condition 1″ label.
    4. Type “MOD(ROW();2)”, without the quotes, into the formula box
    5. Select your new cell style from the Cell Style drop-down menu.

ooocalc_color_every_other_row1 Here is the result. The MOD operator, when used as in the formula in step 3.4 returns true only on odd row numbers: to select even rows you should use “MOD(ROW()+1;2)”. A formula like “MOD(ROW();3)”, instead, would select every third row.

An extension to quickly color spreadsheet table rows with OpenOffice Calc

If you can install extensions on the OpenOffice copy that you use, you can also use the Color2Rows extension. Go to its home page, download it (it’s a file called Color2Rows-{Version-Number}.oxt and then open it with OpenOffice. This action will start the OpenOffice Extension Manager. openoffice_extension_manager

color2rows_button After you accept to install the extension, it will appear as a button in the toolbar:

When you need to color a section of the spreadsheet, select it with the mouse then click on the Color2Rows button. Choose the colors for the lines inside the listing fields and click on the “Performing” button. Color2Rows will do the rest:

table_colored_Color2rows Unfortunately, unlike the first method, the coloring scheme will be messed up when you add or delete rows, but it may be faster to get more sophisticated coloring schemes than the first method.

(source: suggestion from B. Barker on the OOo users list)

How to import multiple pictures into a text document with OpenOffice or LibreOffice Writer

This is a way to import multiple pictures into an empty text with OpenOffice Writer, one picture per page, with a database report.

  • install the Sun Report Builder extension
  • create a database in the same directory as the pictures
  • enter or import in the database the file names of the pictures
  • in the database form, bind a picture control to that field.

This is a synthesis of a discussion on the OpenOffice users list. If you know more efficient methods, please let me know (mfioretti, at nexaima; dot net).